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Sales Admin Assistant

Conroe, TX 77303

Posted: 09/21/2019 Industry: Administrative Job Number: 24111

Temporary position responsible for performing a variety of administrative and clerical tasks.
  • File all orders, invoices, and shipping paperwork.
  • Produce reports for weekly staff meetings; produce and distribute end of month reports; produce customer related
  • reports
  • Process credits in a timely manner.
  • Maintain general Texas Oil Tools Sales email account; route emails as necessary.
  • Process website access approvals for new and existing customers.
  • Assist Accounts Receivable with overdue invoices.
  • Proactively communicate with all sales staff to assist in daily activities as necessary.
  • Invoice customer orders as required through different methods (mailing and electronic).
  • Ordering office supplies.
  • Assist management with reports for continuous involvement of KPIs (performance, quality, delivery, cost and
  • communications).
  • Assist management with On-Time Delivery Reports monthly.
  • Intercompany travel as and when required.
  • Carry out other duties as and when business requirements dictate as may be reasonably expected by line manager.
  • Continually review all departmental procedures, practices and processes in order to achieve optimum levels of efficiency at all times.
  • Ensure all company policies, procedures and the employee handbook are followed.

Requirements:
  • Minimum of three years of clerical experience
  • Excellent communications skills
  • Ability to type at least 45 wpm
  • Strong computer skills using MS Office, Word and Excel

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