The Purchasing Assistant is responsible for procurement of materials necessary for fabrication of vessels, shop consumables and other items necessary for plant operations. The Purchasing Assistant works with all departments to coordinate materials and supplies according to the fabrication schedule and department operations and be familiar with ASME codes and standards. The Purchasing Assistant will report directly to the Purchasing Manager.
Responsibilities
Adheres to purchasing policies, processes, and procedures
Ensures Customers’AMLs are followed when ordering materials
Understands and coordinates the purchasing role to align with established warehouse and inventory control processes and accounts payable processes
Receives job drawings, checks the BOM for accuracy and ensures BOM matches drawings, including but not limited to material grades, sizing, pipe schedule, RFWN, fittings, etc.
Timely and accurately prepares and issues purchase orders with correct dock date, correct job #, and correct GL coding
Checks purchase requisitions for appropriate approvals and account numbers
Works closely with shipping and receiving for scheduled dock dates
Prioritizes long lead items and major materials to coordinate with fabrication start dates
Resolves missed dock dates with vendors
Coordinates subcontracted services such as offsite coating, rentals, and component fabrication including pricing, schedule service dates, and delivery dates
Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
Works with Accounting department to resolve payables by issuing a purchase order for approved services
Attends and contributes to scheduled project meetings
Displays professionalism while interfacing with vendors and customers
All other tasks as assigned
Required
Experience in ASME fabrication environment and ISO process
Knowledge of ASME codes essential to materials procurement
Ability to read and interpret fabrication drawings and bill of materials
Understands chart of accounts basics and GL coding
Proficient in MS Office Suite
Strong ability to multi-task and assist coordination in multiple departments
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