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Document Management/RIM Support

Pueblo, CO 81006

Posted: 06/22/2024 Job Number: 34163

Job Description


$28-$36/hr-

 


Job Summary

The Pueblo Chemical Agent-Destruction Pilot Plant (PCAPP) is looking for a Document Control Specialist at the Pueblo, CO location. This position will report to the Document Control or Records Management Supervisor at the PCAPP project. The position performs document control/records management and administrative duties on the Pueblo Chemical-Agent Destruction Pilot Plant (PCAPP) Project in Pueblo, CO.

Responsibilities include processing project documents in accordance with procedures and guidelines using company’s electronic document management system and performing records management/turnover tasks. Interfaces with all levels of project personnel, and performs other duties as assigned.

This is a long-term assignment with a 9-80s schedule (with work hours from 6: 30am –4: 00pm Monday –Thursday, and 6: 30am –3: 00pm every other Friday);or a 4/10 schedule (Monday through Thursday or Tuesday through Friday). This position may require additional overtime hours as considered necessary.

Major Responsibilities
•Based on established work processes, review, log, copy, distribute and file all outgoing and incoming communications, construction
•Perform data entry using Info Works, company’s electronic document management system.
•Prepare and process records for scanning and archiving.
•Perform quality control of scanned images and data entry.
•Perform records management, validation, and turnover tasks.
•Perform a variety of administrative tasks.
•Extract reports and perform a variety of queries using standard office automation tools and Info Works.
•Provide general and technical support to project personnel in the use of InfoWorks.
•Interface with internal and external customers on a routine basis;interface with other groups in the resolution of questions or
•problems.
•Establish and maintain an electronic and hard copy filing system of project documents or departmental documents, such as engineering design, procurement and supplier documents, manuals and procedures, communications, or any other department- specific materials.
•Maintain hard copy stick files of engineering drawings and change documents.
•Assemble information, such as status reports, for supervisor and other department or project personnel as requested.
•Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations.
Education and Experience Requirements

High School Diploma or equivalent and 1-2 years of experience.
Must have good data entry and inventory database skills. A skills assessment will be administered to test proficiency.


Minimum Qualifications:
•Knowledgeable in Microsoft Word, Excel, and Outlook.
•Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures.
•Ability to learn new software applications.
•Ability to provide guidance to others in work group.
•Demonstrated familiarity with processing a variety of project documents and document processing requirements.
•Professional oral and written communication skills.
•Willing to perform repetitive data entry required.
•Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and
•deadlines.
•Good interpersonal skills and proven record as a team player.
•Ability to perform multiple tasks and adapt to changing priorities.
•Good organizational skills
•Ability to type accurately;ability to format properly.
•Ability to work overtime on a short notice as required.
•Ability to lift items weighing up to 50lbs.


Preferred Qualifications:
•Previous data entry experience with InfoWorks or similar electronic document management systems.
•Knowledge of document control/records management and associated work processes.
•Ability to validate documentation and perform records turnover tasks.
•Previous administrative/clerical experience in an Engineering, Construction, or Operations work environment.
•Prior experience on a Chem-Demil project.

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About Pueblo, CO

Discover exciting job opportunities in and around Pueblo, Colorado! Nestled at the foothills of the majestic Rocky Mountains, Pueblo offers a perfect blend of outdoor adventures and urban amenities. With a thriving arts scene, including the Sangre de Cristo Arts Center and the Pueblo Symphony, this vibrant city is a haven for culture enthusiasts. Indulge in delicious green chile cuisine, a local favorite, while exploring historic landmarks like the Historic Arkansas Riverwalk and the Pueblo Weisbrod Aircraft Museum. Whether you're a sports fan cheering on the Pueblo Bulls hockey team or exploring the scenic trails at Lake Pueblo State Park, there's something for everyone in this charming region. Find your next career move in Pueblo and embrace a fulfilling professional journey in this captivating Colorado city.