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Administrative Specialist

Carrollton, TX 75006

Posted: 08/17/2019 Job Number: 23724
  • Under general supervision, works within a specialized function with work verified on an as needed basis.
  • Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders. Writes routine reports and correspondence.
  • Applies common sense understanding to carry out detailed but uninvolved written or oral instructions.
  • Pull financial reports every reporting period
  • Patent Management, Application prosecution, Study IP landscapes, Patent searches, assertion activities and run patent committee meetings
  • Update patent committee rosters, Track action items for Patent Committees, Assist with Patent Committee scheduling
  • Create automated links, Send reading lists to patent committee members
  • Generate reports
  • Use multiple sources to gather the data an export to Microsoft Excel, Financial reports from SAP data, Use combined data sets, gathering and entering data in the IP database
  • Data entry - Entering expense report data in SAP
  •   Manage travel reservations
  • Create Monday report- Invention disclosures that need PCM attention IAM task list
  • Run reports 
  • Pull SAP data for financials monthly 
  • Create quarterly write off reports- Create e mail for quarterly reports, Track responses Prepare IAM members for maintenance fee review.
  • Gather data for reports, create hyperlinks Prepare IAM members for patents in process reviews.
  • Gather data for reports for each PSL Update IAM team member /phone lists

  • Requires 4-5 years of experience
  • Requires ability to speak effectively with groups of customers or employees of organization.
  • Requires ability to perform basic numerical, statistical, and/or financial analysis.
  • Advanced level Microsoft Excel skills o V-Lookup o Create/Macros 

Additional notes: MS Excel intermediate. Light macro programming, database functions, VLOOKUP, HLOOKUP, INDEX, MATCH, etc.  Some knowledge of accounting, self starter, and seek answers on “ how to” questions with online resources and help screens in MS excel 

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