Summary
We are seeking a detail-oriented Administrative Assistant / Accounts Payable Specialist to support our accounting firm serving retail, restaurant, and small business clients. With deep experience in the restaurant industry, we understand the high-volume, fast-paced nature of these operations and the financial complexities they face. Experience working with restaurants is highly preferred.
This role combines administrative support with accounts payable responsibilities and can be structured based on experience level —from a strong administrative professional with foundational AP skills to a candidate with extensive, full-cycle accounts payable experience.
Responsibilities
Provide day-to-day administrative support to the accounting and payroll team
Maintain organized client files and documentation
Assist with client communications and onboarding
Manage incoming mail, email, and phone inquiries
Accurately enter and process vendor invoices
Prepare payments and assist with weekly check runs
Reconcile vendor statements and resolve discrepancies
Communicate with vendors and clients regarding payment inquiries
Support month-end close and reporting tasks
Required Skills
2+ years of administrative and/or accounts payable experience
Strong attention to detail and accuracy in data entry
Solid understanding of accounts payable processes and vendor management
Ability to manage multiple priorities in a deadline-driven environment
Proficiency in Microsoft Office, particularly Excel and Outlook
Experience with accounting software (QuickBooks or similar preferred)
Experience working with restaurants is highly preferred
Strong organizational and time-management skills
Clear and professional written and verbal communication skills
Ability to handle confidential financial information with integrity
Discover exciting job opportunities in the vibrant region around Houston, Texas! Known for its thriving economy, diverse industries, and endless growth prospects, Houston offers an enticing landscape for career-minded individuals. With world-class museums like the Museum of Fine Arts and a rich culinary scene showcasing Tex-Mex delights, BBQ joints, and food trucks serving up local flavors, Houston is a melting pot of culture and creativity. Home to the renowned Space Center Houston, the historic Astrodome, and professional sports teams like the Rockets and the Astros, this region exudes energy and excitement. Embrace the charm of this dynamic area while exploring job listings that could lead you to a fulfilling career right here in Houston!
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.